PrintLimit Print Tracking -  Quick Start

 

  1. PrintLimit Print Tracking  --- Components  
  2. Online Demo Summary  
  3. PrintLimit Print Tracking Online Demo  
     
  4. PrintLimit Print Tracking  --- Preferences  
     

  1. PrintLimit Print Tracking  --- Components
     

PrintLimit Print Tracking (Required) is a centralized print manager & print counter that help automate and simplify the administration of printing for Windows print-server printing environments, remote IP printing environments (users send the print jobs to the IP address of the printer directly) and local printing environment (users send the print jobs to the local USB printer). It is easy to use print management software that allows you to manage, control and count printing sent from Windows/Linux/Unix/Mac OS clients, log and audit printing activity, analyze and monitor printing costs, charge the print jobs by entering the billing code, confirm and authenticate printing on the workstation before they actually print, eliminate wasted paper and reduce printer maintenance time. It can be installed on either a print-server computer or a non-print-server computer.

Printer Usage Report (Optional Add-on) allows you to generate and view 94 reports including 54 default reports and 40 customized reports, and export these reports to Adobe-PDF, MS-Word, MS-Excel, and Rich Text formats. These reports are designed for your print cost analysis, and written in English by default, but can be easily translated to any language such as French,  German, Italian, Portuguese, Spanish, etc. by translating some strings which takes just a few minutes. It can be installed on any computer on which reports are generated and viewed.

Print Job Agent (Optional Add-on) allows you to confirm or authenticate print jobs on the workstation (Windows, Mac OSX/Classic, or Linux client) before they actually print, bill the print jobs by entering a client code or project code, and track the print jobs on the workstation-connected-printers or the printers themselves in a non-print server printing environment (Users send the print jobs to the printer directly via the IP address of the printer, instead of to the shared printer on the print server). This software must be installed on the workstations that require the above features.

Remote Account Manager (Optional Add-on) allows you to add/edit users/shared #/client code/project code, update account balance/quota/group/pin remotely from any computer.

Web User (Optional Add-on) creates an intranet website within your network that allows administrator to view all print jobs, add/remove a user or update user account information (print quota, PIN, group, user status) through a web browser. It also allows users to view and export their printing history, check the amount of money in their printing accounts or change their pin through a web browser.

Print Release Station (Optional Add-on) holds the print jobs until the user releases the jobs. It can also be installed on an administrator's computer for administrator to approve the print job.

  2. PrintLimit Print Tracking  --- Demo Summary
   

To install PrintLimit Print Tracking, you must have administrator rights on the installation computer. You also need to have administrator rights on all monitored printers.     

System Requirements

Operating System Windows 32-bit and 64-bit
CPU 300 Mh or higher
Memory 256 MB or more
Hard Disk Free Space 100 MB

   

PrintLimit Print Tracking can track and control printing for the following types of printers:

  1. The printers/plotters on the Windows print-server and shared,

  2. The printers/plotters connected to the network directly via the IP address (The users send the print jobs to the printer directly via the IP address of the printer, instead of to the shared printer on the print server),

  3. The local USB printers/plotters,

  4. The printers/plotters connected to the print-server device (e.g., HP JetDirect print server).

print tracking software

Option 1: Install PrintLimit Print Tracking on your Windows print server computer

add device

preferences

Option 2: Install PrintLimit Print Job Tracker on a non-print-server computer

add network device

After the printers have been added, you can then click the refresh button and add these network printers from the list of available printers to the list of monitored printers in the menu item Print Jobs-->Preferences-->Printers of PrintLimit Print Job Tracker.

Option 3: Install PrintLimit Print Tracking on a computer (or server) and install Print Job Agent on the workstations as needed in the following scenarios.

The option "Enable agent communication" needs to be checked in the menu item Print Jobs-->Preferences-->Advanced of PrintLimit Print Tracking. 

Scenario 1: The users print to the IP address of the printers directly. In this scenario, Print Job Agent needs to be installed on the user's computer (Windows computer). In PrintLimit Print Tracking menu item "Preferences --> Advanced," the option "Track direct IP printer and workstation connected printer" must be checked.

Scenario 2: You want to track and log the print jobs sent to the local USB printers. In this scenario, Print Job Agent needs to be installed on only those workstations (Windows computer) with printers locally connected. In PrintLimit Print Tracking menu item "Preferences --> Advanced," the option "Track direct IP printer and workstation connected printer" must be checked.

Scenario 3: You want to enter the project code or client billing code before the print jobs print. In this scenario, the option "Enable Print Job authentication or client billing" must be checked and "Client #/Shared #" must be selected in PrintLimit Print Tracking menu item "Preferences --> Advanced".  Print Job Agent needs to be installed on the workstations (Windows, Mac OSX/Classic, or Linux client computer) that require the entering of a code before the print jobs print. 

Scenario 4: You want users to be able to confirm or cancel the print jobs before the print jobs print. In this scenario, the option "Popup confirmation on the workstation when a print job is submitted" must be checked.  Print Job Agent needs to be installed on the workstations (Windows, Mac OSX/Classic, or Linux client computer) that require the confirmation before the print jobs print. 

Scenario 5: You require users to enter a PIN before the print jobs print. In this scenario, the option "Enable Print Job authentication or client billing" must be checked, "Print Job Owner" and "Require PIN" must be selected in PrintLimit Print Tracking menu item "Preferences --> Advanced".  Print Job Agent needs to be installed on the workstations (Windows, Mac OSX/Classic, or Linux client computer) that require the entering of a PIN before the print jobs print. 

Scenario 6: You require users to enter user account/PIN (or Active Directory username and password) before the print jobs print. In this scenario, the option "Enable Print Job authentication or client billing" must be checked and "Another User" must be selected in PrintLimit Print Tracking menu item "Preferences --> Advanced".  Print Job Agent needs to be installed on the workstations (Windows, Mac OSX/Classic, or Linux client computer) that require the entering of a user ID and a PIN before the print jobs print.  This scenario is also applied to environments where all users use the same login account, and you want to be able to identify the print job owner. 

print limit 6

  3. PrintLimit Print Tracking Online Demo
     
     
  4. PrintLimit Print Tracking  --- Preferences

Define Cost/Page

The Cost/Page includes the base cost, discount for duplex printing (printing on both sides of the paper) and extra costs for color printing.

Example:

Base cost: 0.10   Duplex Discount/page: 20%  Color cost/page: 50%

The total cost for 10 pages with duplex and color printing: 10   * (0.10 - 0.10 * 20% + 0.10 * 50%) = 1.30

The total cost for 10 pages with color printing: 10  * (0.10 + 0.10 * 50%) = 1.50

Paper Size Charging

Define Paper Size Charging.

Example:

Base cost: 0.10   Duplex Discount/page: 20%  Color cost/page: 50%

The total cost for 10 pages with duplex and color printing on A3 297 x 420 mm:

 10  * (0.10 - 0.10 * 20% + 0.10 * 50% + 0.10 * 20%) = 1.50

The total cost for 10 pages with color printing on C size sheets:

 10  * (0.10 + 0.10 * 50% + 0.10 * 30%) = 1.80

Undefined Paper Sizes

If the paper size is shown on the PrintLimit Print Tracking main screen --> Printed Jobs that is not listed in print jobs --> Preferences-->paper size charging,  It may be listed in "print jobs --> Preferences-->paper size charging-->undefined paper sizes"

Maximum pages per print job

The print job which exceeds the limit is automatically deleted.

Available Printers

The available printers include all printers on the PrintLimit Print Tracking computer. They can be network printers (\\print server\shared printer name) and local printers with LPT, TCP/IP or LPR ports. Multiple printers can be selected by holding down the 'Ctrl' key to choose printers to be added to the list of monitored printers.

Refresh Printer List

Refresh the list of available printers. After you add/remove a printer to/from the PrintLimit Print Tracking computer, you can click the refresh button to refresh the list.

Monitored Printers

Multiple printers can be selected by holding down the "Ctrl" key to remove them from the list of monitored printers.

Update Cost

1, Define the new value of the base cost per page, duplex, color or limit per print job.

2, Select one or multiple printers from the list of monitored printers.

3, Click update button.

print manager software

Show Printed Jobs

Show Printed Jobs by the user ID, computer name, and printer name.

Auto Delete the first waiting Job on each printer

If the first print job in the printer queue is held too long, it may be a print job that is stuck and might cause other print jobs to be held in the queue.

Update Database for Reports

Finalize the records in the database so you can use the free tool Printer Usage Report to generate and view 100 different reports. Updating the Database for Reports can be done according to the scheduling.

Backup and Optimize Database

We recommend backing up and optimizing the MS Access database when its size exceeds 100MB (about 300,000 - 400,000 print job records) to improve the performance of PrintLimit Print Tracking.

The database is copied to the "backup" folder (e.g., C:\Program Files (x86)\PrintLimit\PrintLimit Print Tracking\backup) and is named as the current date. (e.g., 020105.mdb), then the database is reset to be empty for the best performance of PrintLimit Print Tracking. This operation can be run automatically by setting the database size or schedule. If you want to merge multiple databases into one, you can click the menu item Print Jobs --> Merge Database.

print quota software

Set Status

You can prevent the print job from printing that is submitted by a disabled user account in "Policies." You can also set the user account age in "Policies."

Set PIN

To authenticate the print job before it actually prints, a pin needs to be created for the users, and the free add-on Print Job Agent must be installed on the user's workstation.

Import

The users/groups can be imported from the Windows Active Directory. The users can be imported from a CSV file. The new users can be added to the database automatically when they send a print job.

Export

Export the list to a file in Excel, HTML and Text format.

Add user

You don't have to add the users manually. The users can be added to the database automatically when they send a print job.

Edit Group

The default group is called "Print Users." You can add a new group (department) and assign users to it, and then you can monitor the printing based on the group (department). 

print quotas software

Balance

Set the initial quota/balance for the new users when they print. For example, if you set the initial balance to 20.00, and a new user submits a print job with a cost of 4.00, then the new username is added to the list of "Users/Groups" automatically, and the new user's balance is 16.00.

If you disable balance tracking, all users have an "unlimited" balance.

The balance can be reset manually or by a schedule in three ways:

1: Reset balance to: All users' balances are reset to the value you define.

2, Increase balance by: All users' balance is increased by the value you defined.

3, Reset + balance to And add -  balance to: For example, if A user has a positive balance of 2.00 and B user has a negative balance of -3.00, and you set the value to 20.00, then after this operation, A user has a new balance of 20.00 and B user has a new balance of 17.00.

4, Reset balance based on groups: click "Edit Group" in "Preferences --> users/Groups" and define the balance to be reset.

5, When users log in, reset balance to a value.

User Restrictions

The user accounts are listed in "Users/Groups." The status of a user account can be updated manually by clicking the "Edit User" button in "Users/Groups".

Document Restrictions

Define the specific strings or specific file types in the document title of a print job that is not printed. For example, if you define the string "gif",  then a print job with the string "picture.gif" in the title is paused or automatically deleted. If you define the string "document*.doc", then the print job with the string "document1.doc" or "document2.doc' is paused or automatically deleted.

More Policies

print restriction software

Enable Agent Communication

Please refer to the above Installation Option 3

The add-on Print Job Agent needs to be installed on the workstations as needed.

Hide Agent Icon

If this option is checked, then the Print Job Agent icon does not appear on the system tray when it is started.

Allow Exit

If this option is checked, then users can exit Print Job Agent by right-clicking the icon on the system tray and selecting exit.

Excluded Printers

If the user sends a print job to the printer in the list of excluded printers, then the popup does not appear on the user's workstation.

Popup Timeout

Define the time in minutes the popup appears on the workstations. If the popup window times out, then the print job is automatically canceled.

Billing Code (Client Code or Project Code)

print accounting software

Check Agent Status

Download Print Management Software