PrintLimit Print Release Station - Knowledge Base
| 1. | PrintLimit Print Release Station --- Components | |
|
PrintLimit Print Release Station includes the following components: Primary Print Release Station (Required) Primary Print Release Station stores all configurations and holds all print jobs until they are released. It must be installed on a print server or a computer that can be used as a print server. Popup (Optional Free Add-On) Popup is designed for print job notification, and it must be installed on the workstation. Popup notifies users the print job information including document name, printer name, number of pages and total cost after they send a print job. It also allows users to change their print job name for their privacy, and (or) create a password that they can use to release their print jobs on the print release station, and (or) create a user ID for their print jobs that they can use to show only their print jobs on the print release station (for some environments that students use their laptops to print or environments that user ID is not unique). Popup can be run on Windows, Mac OSX/Classic or Linux client computers. Printer Usage Report (Optional Free Add-On) Printer Usage Report is a reporting tool allowing you to generate and view 94 reports including 54 default reports and 40 customized reports, and export these reports to Adobe-PDF, MS-Word, MS-Excel, and Rich Text formats. These reports are designed for your print cost analysis. Remote Cashier (Optional) Remote Cashier can be installed on any staff computer to manage prepaid account remotely. Replica Print Release Station (Optional) The Replica Print Release Station can hold all print jobs or some of the print jobs of the Primary Print Release Station by the printer settings. Users can use either Primary Print Release Station or Replica Print Release Station to release their print jobs. |
||
| 2. |
PrintLimit Print Release Station ---
Online Demo
|
|
| 3. | Primary Print Release Station --- Preferences | |
|
Default Base Cost/Page The Cost/Page includes the base cost, discount for duplex printing (printing on both sides of the paper) and extra charges for color printing. Example: Base cost: $0.10 Duplex Discount/page: 20% Color cost/page: 50% The total cost for 10 pages with duplex and color printing: 10 * (0.10 - 0.10 * 20% + 0.10 * 50%) = $1.30 The total cost for 10 pages with color printing: 10 * (0.10 + 0.10 * 50%) = $1.50 Paper Size Charging
Example: Base cost: $0.10 Duplex Discount/page: 20% Color cost/page: 50% The total cost for 10 pages with duplex and color printing on A3 297 x 420 mm: 10 * (0.10 - 0.10 * 20% + 0.10 * 50% + 0.10 * 20%) = $1.50 The total cost for 10 pages with color printing on C size sheets: 10 * (0.10 + 0.10 * 50% + 0.10 * 30%) = $1.80 Undefined Paper Sizes If "Undefined #" is shown on the Primary Print Release Station monitor screen --> Waiting Jobs, then you can click the menu item "print jobs --> preference-->paper size charging-->undefined paper sizes" to defined the "undefined #" Available Printer List The Available Printer List includes all the printers that are configured by using the local ports such as LPT port, Standard TCP/IP port or LPR port on the Print Release Station. These printers must be shared and paused. You can select multiple printers by holding down the "Ctrl" key on the keyboard. Refresh Printer List Refresh the list of available printers. After you add a printer to your computer or remove a printer from your computer, you can click this button to refresh the list. Monitored Printer List The Monitor Printer List includes the printers to which you want to release the print jobs. You can select multiple printers by holding down the "Ctrl" key on the keyboard to remove those printers from the list of Monitored Printer. Update Base Cost/Page, Duplex, and Color Charging One or multiple printers in the list of monitored printers can be updated at one time.
Show Waiting Jobs If the option "Require users to enter Login ID or Computer Name" is checked in the menu item "Preference -> Preference -> User Mode and if "Show waiting jobs by User Name" is selected, then the User Name is required in the Login window. If "Show waiting jobs by Computer Name" is selected, then the Computer Name is required in the Login window. Enable add-on Replica Print Release Station If you want to add Replica Print Release Station, this option must be checked. The Primary Print Release Station holds all print jobs. The Replica Print Release Station can hold all print jobs or parts of print jobs depending on the printer settings. One Primary Print Release Station can have multiple Replica Print Release Stations. The users can use either the Primary Print Release Station or the Replica Print Release Station to release their print jobs. When a print job is released, it is removed from the Primary Print Release Station and the Replica Print Release Station. 3.3 Preference --> Prepaid Accounts
The print jobs can be released by prepaid account. You can create a few prepaid accounts, export them to a CSV file, update CSV file using MS Excel, Save it as CSV file, then import it to Preferences -> Prepaid Accounts.
Staff Mode Password The password is needed to switch Primary Print Release Station from User Mode to Staff Mode. Lock the Desktop The keyboard is locked out except the alt-a key. You can only use the mouse to delete or release the print jobs. Auto Switch to User Mode Start user mode automatically when you run Print Release Station or when you start the computer. Require Users to Enter User ID or Computer Name Require users to log in to show only their jobs. If the option "Show waiting jobs by User ID" is selected in the menu item "Preference -> Preference -> Print Jobs" then the User ID is required in the Login window. If "Show waiting jobs by Computer Name" is selected, then the Computer Name is required in the Login window. Idle Timeout Logout automatically in the user mode after some specified idle time if it is in login status. Show Popup Notification If it is enabled, then the printer name and printer share name must be the same for all the Monitored Printers. Popup client software also needs to be installed on the workstations. Require to change the print job name The users must change their print job names that will be shown on the print release station. Require to set the password The users must set the password for their print jobs. When they go to the release station to either release or cancel the print job, a popup window appears for the required password. |
||
| 4. | Replica Print Release Station --- Preferences | |
|
Enter Computer Name / IP of Primary Print Release Station Before you run Replica Print Release Station, make sure Primary Print Release Station is running and the option “Enable Replica Print Release Station” is checked in the menu item “Print Jobs-->Preferences-->User Mode.” Get Settings After Replica Print Release Station is connected to the Primary Print Release Station, click "Get Settings" button to get printer information and other information. Remove Printer Remove printers that you don't want to hold the print jobs on the Replica Print Release Station. |
