Print Management Guide - Print Management
Tools for managing a print server
- Server
Manager
- Print Management
On Windows Server 2008 R2, you can use Server Manager to install the Print and Document Services server role and role services. Server Manager also includes an instance of the Print Management snap-in, which you can use to administer the local server.
Print Management provides current details about the status of printers and print servers on the network. You can use Print Management to install printer connections to a group of client computers simultaneously and to monitor print queues remotely. Print Management can help you to find printers that have an error condition by using filters. It can also send e-mail notifications or run scripts when a printer or print server needs attention. On printers that provide a Web-based management interface, Print Management can display more data, such as toner and paper levels.
Note |
---|
To manage a remote print server, you must be a member of the Print Operators or Server Operators groups, or the local Administrators group on the remote print server. You do not need these permissions to monitor remote print servers, though some functionality will be disabled. |
Services for print servers and network printers
Note |
---|
Because Windows 7
is a client operating
system, it does not
include role services.
Instead, it includes
the Print Management
snap-in. Windows 7
also includes LPD Print
Service as an optional
Windows feature. You
can install LPD Print
Service from Control
Panel using Programs
and Features. Windows 7
does not include the
Internet Printing feature
or Distributed Scan
Server role service.
|
Print Server
LPD Service
No configuration is necessary for this service. However, if you stop or restart the Print Spooler service, the TCP/IP Print Server service is also stopped, and it is not automatically restarted.
To print to a printer or print server that uses the LPD protocol, you can use the Network Printer Installation wizard and a Standard TCP/IP printer port. However you must install the Line Printer Remote (LPR) Port Monitor feature to print to a UNIX print server. To do so, use one of the following methods:
- In
Control Panel, click Programs
and Features, click Turn
Windows features on or off,
expand Print and Document
Services, select the LPR
Port Monitor check box,
and then click OK.
- In Server Manager, click Add Features, select the LPR Port Monitor check box, and then click OK.
Internet Printing
- Manage
print jobs on the server.
- Use a Web browser to connect and print to shared printers on this server by using the Internet Printing Protocol (IPP). (Users must have Internet Printing Client installed.)
To manage a server by using the Web site created by Internet Printing, open a Web browser and navigate to http://servername/printers, where servername is the UNC path of the print server.
To install the Internet Printing Client, use one of the following methods:
- In
Windows 7: in Control
Panel, click Programs and
Features, click Turn Windows
features on or off, expand
Print and Document Services,select
the Internet Printing Client
check box, and then click
OK.
- In Windows Server 2008 R2: in Server Manager, click Add Features, select the Internet Printing Client check box, and then click OK.
Print and Document Services
Managing print and scan resources
- Server
Manager
- Print
Management
- Scan Management
In Windows Server 2008 R2, you use Server Manager to install the Print and Document Services server role and role services. These role services also install the Print Management and Scan Management snaps-ins.
The Print Management and Scan Management snaps-ins are also available on computers running Windows 7.
Print Management helps you to monitor print queues and receive notifications when print queues stop processing print jobs. It also enables you to migrate print servers and deploy printer connections using Group Policy.
Scan Management enables you to monitor network scanners and scan servers, process scanned documents, and then route the scanned documents to network folders, Windows SharePoint Web sites, and to e-mail recipients.
Print and Document Services role services
Note |
---|
Because Windows 7 is a client operating system, it does not include role services. Instead, it includes the Print Management and Scan Management MMC snap-ins. Windows 7 also includes the Line Printer Daemon (LPD) Print Service role service as an optional Windows feature. Windows 7 does not include the Internet Printing or Distributed Scan Server role services. |
Print Server role service
LPD Service role service
Internet Printing role service
Distributed Scan Server role service
User Interface: Print Management
Add/Remove Servers Dialog Box
Element | Description |
---|---|
Add server | Adds the name of the print server you want Print Management to manage. |
Add to List | Adds the print server to the list at the bottom of the page and clears the Add Server box. |
Add the Local Server | Adds the computer on which you are logged on to the list of managed print servers. |
Remove | Deletes the selection. |
Remove All | Clears the entire list. |
Filter Properties Dialog Box
Tab | Element | Description |
---|---|---|
General | Name | Provides a space for you to type a name for the printer filter. |
General | Description | Provides a space for you to type a description for the printer filter that helps to differentiate it from other printer filters. |
Filter Criteria | Field | Lists the available print queue or printer status characteristic. |
Filter Criteria | Condition | Lists the available conditions. |
Filter Criteria | Value | Lists the available values. |
Filter Criteria | Clear All | Clears all criteria fields. |
Deploy with Group Policy Dialog Box
Element | Description |
---|---|
The users that this GPO applies to (per user) | Specifies whether to assign the printer connection setting to the GPO on a per-user basis. |
The computers that this GPO applies to (per machine) | Specifies whether to assign the printer connection setting to the GPO on a per-machine basis. |
Browse | Specifies the GPO that deploys the printer connection. |
Add | Adds the printer connection setting. |
Remove | Deletes the selection. |
Remove All | Clears the entire list. |
Set Notifications Dialog Box
Element | Description |
---|---|
Send e-mail notification | Enables or disables sending an automatic e-mail notification to someone when the conditions of a filter are met. |
Recipient e-mail address(es) | Provides a space for you to type the e-mail address of the recipient. |
Sender e-mail address | Provides a space for you to type the e-mail address of the sender. |
SMTP server | Provides a space for you to type the host name of the SMTP server that will forward the e-mail notifications. |
Message | Provides a space for you to type a text message describing the conditions of the printer problem. |
Run script | Enables or disables running a script when the conditions of a filter are met |
Path | Provides a space for you to type the path where the script file is located. |
Additional arguments | Provides a space for you to add more arguments. |
Test | Tests the e-mail or script notification settings. |